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Authority for these inspections is found within the Declaration for Brambleton, Section 3.3. Easement for Upkeep.
(a) Association Access. The Declarant, on behalf of itself and its successors and assigns, hereby grants the right of access over and through any portion of the Property (excluding any improvement) to the Association, the managing agent and any other Persons authorized by the Board of Directors or the appropriate Covenants Committee, in the exercise and discharge of their respective powers and responsibilities, including without limitation to make inspections.
All inspections are performed by members of the Brambleton Community Association staff. Staff does not typically enter fenced yards or access decks during these inspections unless necessary to view conditions. In accordance with the Association’s enforcement policies, notice will be sent to provide time to correct items noted to be in violation of the Brambleton’s governing documents or policies. Please contact our Community Standards Department by email if you have questions regarding the inspection process or any other Covenants related matter.
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Changes, improvements, or enhancements to the appearance of your lot or exterior of your home are inspected to ensure compliance with the Design Guidelines for Brambleton. Additionally, properties and improvements are inspected to ensure that they are maintained in good order and repaired in a neat and orderly condition.
Most exterior changes or alterations to your home require review and approval by the Covenants Committee. The committee typically meets the second Monday of every month, at the Brambleton Community Association office, to review completed design review applications. You are welcome to attend but attendance is not required for your application to be reviewed.
To submit a proposed exterior modification to the Covenants Committee for review, an owner must complete the Design Review Application. This form is available on the Association’s website, in our office or in response to requests submitted by email.
Brambleton’s Design Guidelines contain specific information on a variety of exterior modifications and owners should familiarize themselves with the guidelines related to their proposed improvement before completing a design review application.
Completed applications may be submitted via email, by fax to 703-542-6266 or to the management office at 42395 Ryan Road, Suite 210, Brambleton 20148. A drop box is located outside of our lobby entrance for after-hours submissions and materials are retrieved each business morning.
Covenants Committee meetings are held once each month. Their meeting schedule is published on the Association’s website and in our monthly e-newsletter. Any changes are shared on this website and on Brambleton Community Association’s Facebook page.
A decision letter will be mailed to your home address within a week informing you of the decision of your Design Review Application. Decision letters for applications that have been approved as submitted will be mailed via First Class U.S. Mail to the Brambleton address of the applicant. Decision letters for applications which have been approved with conditions or denied must be sent via Certified Return Receipt Mail so that the Association has proof of mailing. As a courtesy, a copy of the letter will also be sent via First Class U.S. Mail.
If you need the status of your application prior to receiving our letter, you may submit an email to inquire about your application status.
In response to requests for expedited review, the committee members have agreed to perform an expedited review of applications outside of their regularly scheduled meetings if the following conditions are met:
The time-frame for response to a request for expedited review varies. The committee members will make every effort to provide a timely response however, as the committee members are volunteers, not employees of the Association, their availability outside of a meeting is not certain. Please be aware that not every request for expedited review can be honored. Applications which cannot be reviewed in an expedited manner will automatically be referred to the next regularly scheduled Covenants Committee meeting.
If you have questions or need more information about the Design Review Application process, or any other Covenants related matter, please contact 703-542-6263, or email.